{"id":624,"date":"2020-10-27T15:19:08","date_gmt":"2020-10-27T22:19:08","guid":{"rendered":"https:\/\/conference.opensimulator.org\/?page_id=624"},"modified":"2021-09-17T16:07:47","modified_gmt":"2021-09-17T23:07:47","slug":"expo-booth-guidelines-access-submissions","status":"publish","type":"page","link":"https:\/\/conference.opensimulator.org\/expo-booth-guidelines-access-submissions\/","title":{"rendered":"Expo Booth Guidelines, Access, & Submissions"},"content":{"rendered":"\n
Thank you for being a Sponsor or Crowdfunder of the OpenSimulator Community Conference! We are grateful for your generosity and support of the conference!<\/p>\n\n\n\n
Based on feedback<\/strong>, the following changes have been made for this year\u2019s conference:<\/p>\n\n\n\n Please review the information below regarding the Booth Guidelines and how to get access to begin constructing your booth.<\/p>\n\n\n\n Expo Booths for the OpenSimulator Community Conference must meet the following guidelines:<\/p>\n\n\n\n While we appreciate that these guidelines may require you to design special signage for the event, please understand that we must meet IRS regulations and guidelines regarding the allowable activities of a 501(c)(3) public charity. \u00a0Violations of these guidelines may result in tax penalties and other sanctions that could jeopardize our organization\u2019s tax-exempt status and our ability to produce the conference. Thank you for your understanding!<\/p>\n\n\n\n The OpenSimulator Community Conference is an all-ages, general community event, therefore, sponsor Expo Booths must not contain content that would be inappropriate for children or a general audience.<\/p>\n\n\n\n All construction of conference Expo Booths must take place on the conference grid.<\/strong> 3D models can be built outside and imported into the conference grid. You can email opensim@avacon.org if you have questions about how to get your 3D content into the conference grid.<\/p>\n\n\n\n In order to gain access to the conference grid<\/strong>, the primary sponsor or crowdfunder booth contact must register for the conference using the promotional code provided in the confirmation email. Shortly after you register, you should receive an email with\u00a0your booth assignment and\u00a0information about logging into your local account to begin building your booth.<\/p>\n\n\n\n If you need to provide access to members of your team<\/strong>, please send an email to opensim@avacon.org with the AVATAR NAME and EMAIL ADDRESS of your builders.\u00a0Note that we will provide local accounts for members of your building team, but this is\u00a0not<\/strong>\u00a0a registration or ticket for the conference, and the builder\u2019s accounts will only have access to the Expo regions. If the builder wishes to attend the conference, they will need to register for the conference through the normal\u00a0registration<\/a>\u00a0process.<\/p>\n\n\n\n We are unable to accept OAR file uploads<\/strong> for expo booths this year to prevent issues with permissions and objects losing appropriate creator information.<\/p>\n\n\n\n If you need to upload content to the conference grid<\/strong>, all sponsors, crowdfunder booth builders, and building team members will be given access to upload IAR files through the conference account management website.<\/p>\n\n\n\n You will not be able to upload an IAR file until you receive the email with your local account login information!\u00a0Once you have received your login information, follow these steps to upload your IAR content to the grid:<\/p>\n\n\n\nSALES & SIGNAGE GUIDELINES<\/h3>\n\n\n\n
CONTENT APPROPRIATE FOR AN ALL-AGES, GENERAL AUDIENCE<\/h3>\n\n\n\n
BUILDING YOUR EXPO BOOTH ON-SITE<\/h2>\n\n\n\n
UPLOADING IAR CONTENT<\/h2>\n\n\n\n