Table of Contents<\/h4>\n\n\n\n
Presentation Technical Requirements<\/a> The OpenSimulator Community Conference <\/strong>will take place entirely online in an OpenSimulator grid designed specifically for the event. If you have never given a presentation in OpenSimulator before, we encourage you to log in and get comfortable with the interface well in advance of the event.<\/p>\n\n\n\n In order to have a smooth experience, we recommend the following technical parameters for your local setup:<\/p>\n\n\n\n return to table of contents<\/a><\/p>\n\n\n\n We will be using Skype to stream the audio for the conference. \u00a0If you haven\u2019t already, download and install Skype, then run through this short checklist:1) \u00a0Send a contact request to Skype username \u201cAvaConInc\u201d \u2013 include your avatar name in the request.2) \u00a0Turn off Sounds \u2013 Tools > Options > Sounds > Uncheck all but \u201cringtone\u201d3) \u00a0Turn off \u201cOnly friends can call me\u201d \u2013 Tools > Options > Allow calls from \u201canyone\u201d4) \u00a0Turn off or log out of Skype on other devices \u2013 we are seeing conflicts especially with iPads and Windows 8 usersIf you get disconnected from Skype during your presentation, look for the OSCC21 STREAMING CHANNEL group you are in and click the \u201cJoin Call\u201d button.<\/p>\n\n\n\n return to table of contents<\/a><\/p>\n\n\n\n To connect and log in to the conference grid you will need two things, an account, and a special client called a \u201cviewer\u201d. Once you have your account information, you will need to configure your viewer to log into the conference grid with the following address:<\/p>\n\n\n\n LOGIN URI:<\/strong> http:\/\/cc.opensimulator.org:8002<\/p>\n\n\n\n See below for the steps to configure your viewer to log into the conference grid.<\/p>\n\n\n\n There are two types of OpenSimulator accounts, a local<\/strong> account<\/strong> that exists on the conference server or a hypergrid <\/strong>account <\/strong>that exists on a different OpenSimulator server. All speakers must use a local account for their presentation. <\/strong>If you did not select a local account when you registered, please contact opensim@avacon.org and let a conference organizer know so we can help you get a local account.<\/p>\n\n\n\n Refer to the email you received when you registered for the conference to see which type of account you selected.<\/p>\n\n\n\n HELP! I CAN\u2019T FIND MY PASSWORD! <\/strong><\/p>\n\n\n\n The email was sent from the address opensimcc@gmail.com with the subject line \u201c[OpenSimulator Community Conference] Your account\u201d. <\/strong>You may need to check your spam filter if you did not see the message, or you can reset your password with the Forgot Password link<\/a>.<\/p>\n\n\n\n HELP! I HAD A LOCAL ACCOUNT FROM LAST YEAR AND I\u2019VE FORGOTTEN MY PASSWORD! <\/strong><\/p>\n\n\n\n If you have forgotten your password from last year\u2019s conference, you can reset your password with the Forgot Password link<\/a>.<\/p>\n\n\n\n We highly recommend attendees use the 64-bit Firestorm Viewer<\/a> to attend the conference.<\/p>\n\n\n\n You can also use other third-party viewers to access the conference grid, but for best performance, we recommend using a viewer that has native Mesh and Media-On-A-Prim (MOAP) support. Older viewers such as Imprudence or Hippo will likely not result in the best experience or performance.<\/p>\n\n\n\n Please note that conference staff will not be able to provide support for any viewer other than the Firestorm Viewer.<\/strong><\/p>\n\n\n\n After downloading and installing the 64-bit Firestorm Viewer<\/a>, it will need to be configured to connect to the OpenSimulator Community Conference Grid:<\/p>\n\n\n\n Now that your viewer is configured to connect to the OpenSimulator Community Conference grid, you should be able to log in with your local account information.<\/p>\n\n\n\n You should arrive at a Landing Zone region with maps and signage to attend the conference.<\/p>\n\n\n\n return to table of contents<\/a><\/p>\n\n\n\n The presentation system can display slides and static images in JPG or PNG format. If you designed your slides in PowerPoint, you can use File > Save As.. to save your images as JPG or PNG files. Be sure to select \u201cSave All Slides\u201d when prompted and it is very important<\/strong> that you rename the resulting slide images with a filename that includes your presentation name and at least a TWO DIGIT slide number to ensure your slides display in the proper order. For example:<\/p>\n\n\n\n Should be renamed to something like:<\/p>\n\n\n\n If your slide deck has more than 99 slides, use a three digit numbering system, and if you run into trouble or have problems, we can help you during the Speaker Q&A session.<\/p>\n\n\n\n Once you have your slide images all renamed, you will need to log into the conference grid to upload your images.<\/p>\n\n\n\n Once you have logged into the conference grid, the first thing you need to do is set your viewer to automatically give all uploaded images full permissions so that the images can be displayed for the audience. <\/p>\n\n\n\n IMPORTANT! You MUST make sure all of your images are FULL PERMISSIONS in order for them to display properly for the audience. <\/strong><\/p>\n\n\n\n If you skipped the first step to configure your viewer to automatically make uploaded images full permissions, you will need to set your slides\u2019 permissions manually. To make your images full permissions, highlight all of your slide images and then Right Click > Properties to open the window to manage permissions. In the pop up window, check the boxes for Next Owner Can: Copy, Modify, Transfer, and then click the small x to close the permissions for that slide, and then repeat the process for all of the rest of your slides.<\/p>\n\n\n\n return to table of contents<\/a><\/p>\n\n\n\n The conference presentation HUD (Heads Up Display) system is very simple to use. We highly recommend that speakers bring at least a draft version of their converted slide images and any builds or displays to the Speaker Q&A session so we can troubleshoot any potential issues in advance!<\/p>\n\n\n\n Before using the Presentation System, you should have already prepared your slide images as described above. If you haven\u2019t completed that step, please do that before continuing!<\/strong><\/p>\n\n\n\n The system has two main components \u2013 the Main Screen that the audience will see, and the HUD your avatar wears, where you can control what is displayed on the screen.<\/p>\n\n\n\n The next step is to load your prepared slide images into the HUD.<\/p>\n\n\n\n The conference presentation system can also display live websites using the Media-on-a-Prim (MOAP) feature. Keep in mind that that each person viewing the website is seeing their own individual version of the page, so while you can change the page being displayed, each person\u2019s interaction with the page is unique to their view. If you have not used MOAP in a presentation before and plan to use it in your session, we highly recommend practicing with an audience at your track Speaker Q&A session. For a technical explanation of how MOAP works, please see: http:\/\/opensimulator.org\/wiki\/Media_On_A_Prim<\/a>.<\/p>\n\n\n\n You can add a URL slide anywhere in your presentation. Using the Back or Next button, scroll to the slide JUST BEFORE the slide where you want your URL to appear. Then click the ADD\/EDIT URL button on the HUD. You will see a message in local chat asking for the URL you wish to add. Type the URL into the local chat bar.<\/p>\n\n\n\n return to table of contents<\/a><\/p>\n\n\n\n Your presentation will take place inside the OpenSimulator conference grid, but it will also be filmed and live streamed to the web audience on UStream, so it is important that you remember both audiences. For example, if you respond to a text-chat question from a moderator or in-world audience member, it would be helpful if you repeated the question before answering so the web audience hears the question as well.<\/p>\n\n\n\n Although OpenSimulator offers built-in voice tools, we will not be using those tools for the audio in your session. Instead, we will use Skype to conference you in with the streaming team, and then our audio technicians will stream your voice out to the in-world and web audiences.<\/p>\n\n\n\n To prepare for audio streaming your presentation, make sure you have followed these steps:<\/strong><\/p>\n\n\n\n 1. Connect your headset\/microphone to your computer prior to launching Skype. Remember that presenters must<\/strong> use a headset\/microphone \u2013 open microphones will not be permitted for your presentation.<\/p>\n\n\n\n 2. Download and install Skype if it isn\u2019t already installed on your computer: http:\/\/www.skype.com<\/a><\/p>\n\n\n\n 3. Create a Skype account if you don\u2019t already have one, and log in to familiarize yourself with the interface.<\/p>\n\n\n\n 4. Click the \u201cAdd a New Contact\u201d button and send a contact request to \u201cAvaConInc\u201d to be added to the OSCC19 Speakers group on Skype. Note that this Skype channel will serve as our backup communication channel if the conference grid experiences technical difficulties.<\/p>\n\n\n\n We will practice connecting and speaking through Skype at the Speaker Q&A session so you get a feel for how the audio will work at the conference.<\/p>\n\n\n\n Our streaming team will have film crew avatars strategically placed in the auditorium to film and live stream your session to the web audience. If you have any video that you would like to show to the audience, the streaming team and your presentation on YouTube will benefit from knowing what those videos will be beforehand. They can either be a URL to a streaming service, or copies of the actual video file. Also, be alert for music that plays in your videos; any music that is copyrighted may be flagged by YouTube and will need to be removed or replaced.<\/p>\n\n\n\n Other than that, you don\u2019t need to do or worry about anything for the video streaming, however we do recommend that speakers configure their viewer to turn off the automatic \u201cAFK\u201d feature to ensure that you don\u2019t \u201cgo to sleep\u201d in the middle of your presentation. This sometimes happens if you have not interacted with the screen after a certain period of time.<\/p>\n\n\n\n Disable the automatic \u201cAFK\u201d feature in the Singularity Viewer<\/strong><\/p>\n\n\n\n return to table of contents<\/a><\/p>\n\n\n\n 8:30AM<\/strong> 8:50ish AM<\/strong> 8:55AM<\/strong> 9:00AM<\/strong> 9:15AM<\/strong> 9:20AM<\/strong> 9:25AM<\/strong> 9:26AM<\/strong> return to table of contents<\/a><\/p>\n\n\n\n As you may know, OpenSimulator is \u201calpha\u201d software, therefore, the OpenSimulator Community Conference is an experiment in capacity testing for OpenSimulator in addition to being a community event. Though every effort will be made to work through technical issues, in the worst case, it is possible (and even expected) that keynotes, presentations and other conference events and areas may suffer periodic disruption.<\/p>\n\n\n\n If this does happen, don\u2019t panic!<\/strong> Depending on the nature of the technical difficulty, you may be able to continue giving your presentation through Skype for the web audience and archived video, even if the grid crashes.<\/p>\n\n\n\n Here are some tips to follow in the event of technical difficulties, given different scenarios:<\/p>\n\n\n\n If the conference grid or the region you are in crashes, but you are still connected to Skype, you should continue giving your presentation<\/strong> as if nothing is wrong. Your voice will still be streamed to the web audience, and our video team can insert footage or your slides in the video archive in post-production. If you have the mental bandwidth to continue your presentation and log your avatar back into conference grid when it comes back up at the same time, feel free to do so, but it is more important that we have a \u201cclean\u201d recording of your audio for the web audience and archived video than it is for your avatar to be standing in-world.<\/p>\n\n\n\n Occasionally, Skype will crash or disconnect the call. If this happens, as quickly as you can, reconnect to Skype and rejoin the call. Our streaming team will be on-hand to assist you and your session moderator will keep both the in-world and web stream audience apprised of the situation. Once you\u2019ve reconnected to the call, continue on with your presentation with a minimum of fuss<\/strong> about the disruption to minimize any post-production editing required by the video team.<\/p>\n\n\n\n Sometimes the universe tests our patience with unexpected computer crashes or power or internet outages. If this happens, obviously your presentation can\u2019t continue until you reconnect. In order of importance, reconnect to the Skype call first, and then log your avatar back into the conference grid.<\/p>\n\n\n\n If you are unable to reconnect after a few minutes, if at all possible, please call or text<\/strong> Joyce Bettencourt (Avatar: Rhiannon Chatnoir) at 1+ (508) 415-5210 to alert the conference team to your extended outage. In the worst case scenario, we will inform the audience about the technical difficulty, and if possible, either reschedule your presentation for later in the conference or work with you to schedule a time to film your presentation after the conference for the video archives.<\/p>\n\n\n\n Regardless of what happens, try to keep your cool and know that our conference team will be on hand to assist you and the audience to ensure that the show goes on!<\/p>\n\n\n\n
Skype Setup<\/a>
Connecting & Logging In to the Conference Grid<\/a>
Preparing Slides & Images for Display In-World<\/a>
Using the Presentation System In-World<\/a>
Audio & Video Streaming Your Presentation<\/a>
Example Presentation Timeline (9:30 Session)<\/a>
In the Event of Technical Difficulties
<\/a>Speaker Q&A Sessions<\/a><\/p>\n\n\n\nPresentation Technical Requirements<\/strong><\/h2>\n\n\n\n
Skype Setup<\/h2>\n\n\n\n
Connecting & Logging In to the Conference Grid<\/strong><\/h2>\n\n\n\n
Account Type: Speakers Must Use a Local Account<\/h3>\n\n\n\n
Recommended Viewer<\/h3>\n\n\n\n
Local Account Login<\/h3>\n\n\n\n
Preparing Slides & Images for Display In-World<\/strong><\/h2>\n\n\n\n
PREPARING YOUR SLIDES<\/strong><\/h3>\n\n\n\n
slide1.jpg
slide2.jpg
slide3.jpg<\/pre>\n\n\n\noscc19_presentationname_avatarname_01.jpg
oscc19_presentationname_avatarname_02.jpg
oscc19_presentationname_avatarname_03.jpg<\/pre>\n\n\n\nUPLOADING YOUR SLIDES TO THE CONFERENCE GRID<\/h3>\n\n\n\n
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc13_speakerprep_slides_fullpermsA.jpg\")
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc13_speakerprep_slides_bulkupload.jpg\")
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc13_speakerprep_slides_texturefolder.jpg\")
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc13_speakerprep_slides_createnewfolder.jpg\")
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc13_speakerprep_slides_myfolder.jpg\")
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc13_speakerprep_slides_fullperms.jpg\")
<\/figure>\n\n\n\nUsing the Presentation System In-World<\/strong><\/h2>\n\n\n\n
STEP 1: Locate the Presenter HUD in your Inventory & WEAR it<\/strong><\/h3>\n\n\n\n
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc14_speakerprep_02_wearHUD.jpg\")
2. Look for the folder called \u201c*OSCC19 Presentation System v2\u201d and open the folder by expanding the down arrow.
3. Right click on the Presenter HUD and select \u201cwear\u201d from the menuRight click on the Presenter HUD and select \u201cwear\u201d from the menu<\/figcaption><\/figure>\n\n\n\n![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc14_speakerprep_01_mainscreen.jpg\")
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc14_speakerprep_03_HUDcontrols1.jpg\")
STEP 2: Load Your Images Into the HUD<\/strong><\/h3>\n\n\n\n
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc14_speakerprep_04_HUDedit.jpg\")
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc14_speakerprep_04_ContentsTab.jpg\")
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc14_speakerprep_06_dragslides1.jpg\")
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc14_speakerprep_07_slide.jpg\")
To scroll through your presentation, use the Back and Next buttons to move through your slides.
If you only have slide images to display, that\u2019s it! That\u2019s all you need to know to use the presentation system!<\/figcaption><\/figure>\n\n\n\nDisplaying Live Websites, Including Audio\/Video (Media-on-a-Prim)<\/h3>\n\n\n\n
STEP 1: Switch from Slide Display to Website Display<\/strong><\/h4>\n\n\n\n
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc14_speakerprep_08_addURL.jpg\")
2. Then click the ADD\/EDIT URL button on the HUD.
3. You will see a message in local chat asking for the URL you wish to add. Type the URL into the local chat bar.<\/figcaption><\/figure>\n\n\n\n![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc14_speakerprep_09_playmedia.jpg\")
When you are finished displaying the webpage, scroll to the next regular slide and the screen will change for your audience.<\/figcaption><\/figure>\n\n\n\nAudio & Video Streaming of Your Presentation<\/strong><\/h2>\n\n\n\n
Audio Streaming<\/strong><\/h3>\n\n\n\n
Video Streaming<\/strong><\/h3>\n\n\n\n
![\"\"](\"https:\/\/conference.opensimulator.org\/wp-content\/uploads\/2020\/09\/oscc13_speakerprep_streaming_disableafk.jpg\")
2. UNCHECK the box \u201cGo away when idle\u201d.
3. If you are using a different viewer, you should find a similar option under that viewer\u2019s preferences as well.<\/figcaption><\/figure>\n\n\n\nExample Presentation Timeline (9:00 Session)<\/strong><\/h2>\n\n\n\n
Teleport to the region where the presentation will take place. If the region is full and you can\u2019t get in, alert conference admins using the Skype OSCC19 Presenter channel.<\/p><\/blockquote>\n\n\n\n
The Streaming Team will pull you and any co-presenters and the session moderator into a chat or call on Skype. They may do a quick test call to check your connection and audio levels. Simultaneously, you need to make your way to the stage and get in place for your presentation.<\/p><\/blockquote>\n\n\n\n
You, the moderator, and the streaming team will all be in the same Skype channel and the call will start shortly before the presentation begins. This is a good time to check with the moderator and let them know how you want to handle Q&A for your session. Note that some moderators may not feel comfortable triaging questions and you may need to handle this yourself.<\/p><\/blockquote>\n\n\n\n
The Streaming Team will let you know when the stream is live, and the session will begin with the moderator introducing you and reading your (brief) bio. Please make sure your microphone is muted when you are not speaking!<\/strong> When the moderator finishes the introduction, you can begin speaking and and giving your presentation.<\/p><\/blockquote>\n\n\n\n
Approximately 5 minutes before the end of your session, your moderator will IM you to let you know to begin Q&A or to start wrapping up. If you haven\u2019t taken any questions yet and intend to do Q&A, you should probably start.<\/p><\/blockquote>\n\n\n\n
Approximately 5 minutes before the end of your session, the moderator will IM you to start wrapping up and begin your Q&A if you haven\u2019t yet.<\/p><\/blockquote>\n\n\n\n
The moderator will close the session by thanking you and the audience and letting the audience know what will be happening in the next session. PLEASE BE SURE TO END THE SESSION ON TIME AS MUCH AS POSSIBLE. If the moderator has to \u201cinterrupt\u201d you to end the session, please know they are just doing their job. Every minute your session runs late puts the next session behind schedule.<\/p><\/blockquote>\n\n\n\n
The Skype call is ended. You and the moderator leave the stage. Congratulations, you\u2019re all done! <\/p><\/blockquote>\n\n\n\nIn the Event of Technical Difficulties<\/strong><\/h2>\n\n\n\n
Scenario 1: The Conference Grid or Region Crashes<\/strong><\/h3>\n\n\n\n
Scenario 2: Skype Crashes or Disconnects<\/strong><\/h3>\n\n\n\n
Scenario 3: Your Computer Crashes or You Lose Power or Internet Connection<\/strong><\/h3>\n\n\n\n